Rules/Constitution of Rother Valley Riders MTB Club
1 The club will be called: Rother Valley Riders MTB Club
2 The Purposes of the Club
The purposes of the Clubare to promote the amateur sport of mountain biking in Rother Valley Country Park and surrounding area and community participation in the same area.
3 Permitted means of advancing the purposes
The Committee has the power to:
a provide cycling trails in Rother Valley Country Park, in agreement with the park management..
i. The trails within the boundaries of the park will at all times be built and maintained by the club. Any new developments will be agreed upon by the park management. All trails must be built using standard the International Mountain Bike Association (IMBA) guidelines to trail grading, and will be built using the original trail guidelines decided on at the start of development, no nasty surprises, no sheer faced doubles or gap jumps and all trails must be way marked and signed appropriately. The park management reserve the right to remove the trails at any times. The trails will remain the property of Rother Valley Country Park at all times.
b Acquire equipment, coaching, training and playing facilities, club house, transport, medical and related facilities
c Provide coaching, training, medical treatment, and related social and other facilities
d Take out any insurance for club, employees, contractors, players, guests and third parties
e Raise fundsby appeals, subscriptions, loans and charges
f Borrow money and give security for the same, and openbank accounts
g Buy, lease or licence property and sell, let or otherwise dispose of the same
h Make grants and loans and give guarantees and provide otherbenefits
i Set aside or apply funds for special purposes or as reserves
j Deposit or invest funds in any lawful manner
k Employ and engage staff and others and provide services
l Co-operate with or affiliate to firstly anybodies regulating or organising the Sport and secondly any club orbody involved with it and thirdly with government and related agencies
m Do all other things reasonably necessary to advance the purposes.
NONE of the above powers maybe used other than to advance the purposes consistently with the Rulesbelow and the general law.
a Membership of the Club shallbe open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or otherbeliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatorybasis.
b The Club may have different classes of membership and subscription on a non-discriminatory and fairbasis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
c The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely tobring the Club or sport into disrepute. Appeal against refusal or removal maybe made to a General Meeting of the club.
5 All General Meetings
a All members may attend all general meetings of the Club in person.
b Such meetings need 21 clear days’ written notice to members.
c The quorum for all general meetings is 5 members present.
d The Chair or (in his or her absence) another member chosen at the meeting shall preside.
e Except as otherwise provided in these Rules, every resolution shallbe decidedby a simple majority of the votes cast on a show of hands.
f Formalities in connection with General Meetings (such as how to put down resolutions) shallbe decidedby the Committee and publicised to Club members (see APPENDIX 1).
6 Annual General Meetings (AGM)
The Clubwill hold an AGM once in every calendar year and not more than 15 months after the last AGM. At every AGM:
a The Members will elect a Committee including a Chair, Treasurer and Secretary to serve until the next AGM;
b The Treasurer will produce accounts of the Club for the latest financial year audited as the Committee shall decide;
c The Committee will present a report on the Club's activities since the previous AGM;
d The Members will appoint a suitable person to audit the accounts; and
e The Members will discuss and vote on any resolution (whether about policy or to change the Rules) and deal with any otherbusiness put to the meeting.
7 Extraordinary General Meetings (EGM)
An EGM shall be called by the Secretary within 14 days of a request to that effect from the Committee or on the written request of not less than 10 members signedby them. Such an EGM shallbe held on not less than 14 or more than 21 days’ notice at a place decided uponby the Committee or in defaultby the Chair.
8 The Committee
A Role –
Subject to these Rules the Committee shall have responsibility for the management of the Club, its funds, property and affairs.
B Property etc –
i. The property and funds of the Club cannotbe used for the direct or indirect privatebenefit of members other than as reasonably allowedby the Rules.
ii. The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, event expenses, post event refreshments and other ordinarybenefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
iii. The Club may also in connection with the sports purposes of the Club:
a Sell and supply food, drink and related sports clothing and equipment;
b Employ members (though not for riding) and remunerate them for providing goods and services, on fair terms setby the Committee without the person concernedbeing present;
c Pay for reasonable hospitality for visiting teams and guests;
d Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
iv. The Committee will have due regard to the law on disability discrimination and child protection
C Composition etc -
i. The Committee shall consist of at least three and not more than 10 members (including Officers).
ii. The Committee members may co-opt club members (up to the maximum permitted number) to serve until the end of the next AGM.
iii. Any Committee member maybe re-elected or re-co-opted without limit.
iv. A Committee member ceases tobe such if he or she ceases tobe a member of the Club, resignsby written notice, or is removedby the Committee for good cause after the Member concerned hasbeen given the chance of putting his/her case to the Committee, or is removedby club members at a general meeting. The Committee shall fairly decide time limits and formalities for these steps (see APPENDIX 2).
D Committee meetings -
a Whenever a Committee member has a personal interest in a matter tobe discussed, he/she must declare it, withdraw from that part of the meeting (unless asked to stay), notbe counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.
b The Committee may decide its own way of operating. Unless it otherwise resolves the following rules apply:
a At least 5 members mustbe present for the meeting tobe valid;
b Committee meetings shallbe held face to face;
c The Chair, or whoever else those present choose shall chair meetings;
d Decisions shallbeby simple majority of those voting;
e A resolution in writing signedby every Committee member shallbe valid without a meeting;
f The chair of the meeting shall have a casting vote.
E Delegation etc -
The Committee may delegate any of their functions to sub-committeesbut must specify the scope of its activity and powers; the extent to which it can commit the funds of the Club; its membership; its duty to reportback to the Committee. The Committee may wind up any sub-committee at any time or to change its mandate and operating terms.
F Disclosure -
Annual clubreports and statements of account mustbe made available for inspectionby any member and all clubrecords maybe inspectedby any Committee member.
a These Rules maybe amended at a general meetingby two-thirds of the votes castbut not in any event to alter its purposes (unless the procedure set out in 9 (b) hasbeen followed) or winding up provisions.
b The Club Purposes maybe changed to include another eligible sport if the
Committee unanimously agree and the members also agreed the changeby a
75% majority of votes cast.
10 Winding up the Club
a The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
b The Committee will thenbe responsible for the orderly winding up of the Club’s affairs.
c After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
i. To another Clubwith similar sports purposes which is a charity and/or
ii. To another Clubwith similar sports purposes which is a registered CASC and/or
iii. To the Club’s national governingbody for useby them for related community sports.
Constitution adopted at a meeting held at:
Formalities in connection with general meetings.
Motions should be put to the club secretary in writing no less than 7 days prior to a General Meeting so that they can be circulated to the committee members before the meeting and put on the agenda. The proposer will then be given 1 minute to put their case for the motion at the meeting, members may then ask questions, further proposals can then be put forwards to the motion and discussed before the committee votes on the resolution, every resolution shallbe decidedby a simple majority of the votes cast on a show of hands.
Membership removedby the Committee for good cause.
If the committee feel there is good cause to remove membership for any reason they will inform the member in writing that their membership has been removed, and that they have the right to appeal in writing to the Club Secretary within 21 days. Appeal against removal will be put to the Committee and may be made to a General Meeting of the club.