Join British Cycling

 Club constitution

The club will be called east newport cycle speedway club and will be affiliated to the welsh cycling union / british cycling federation.

Aims and objectives

1. To provide and promote cycle speedway racing for all interested parties,  using the track at larch grove playing fields, larch grove, underwood as the club's base.

2. To develop and foster a spirit of comradeship and loyalty to the club and its members.

3. To promote the highest level of sportsmanship, and to uphold the sport's ruling bodies' both in letter and in spirit.

4. To develop and encourage riders to enable them to maximise their potential both in individual and team events.

5. To continually strive to upgrade the club's status and facilities for the broader benefit of the sport.

6. To safeguard the future of the club within the sport's ruling bodies' rules and regulations.

 

Club meetings

The club shall hold an annual general meeting for the election of officers who will form the club committee and serve for one year. Only full club members are entitled to cast a vote at the annual general meeting. In addition, the committee shall convene club and/or committee meetings at their discretion. Constitutional amendments shall require a two-thirds majority of persons present who are eligible to vote and can only be passed at an annual or extraordinary general meeting. Changes to rules and regulations, or any other matters arising, shall require a simple majority of persons present who are eligible to vote.

 

Committee

 

The club will be managed through the management committee consisting of :

The chairman will head the club.

The secretary shall provide administrative services to the club.

The treasurer shall maintain the clubs accounts and be responsible for the collection of income due to the club, and the payment of expenditure incurred by    the club.

The child welfare officer shall be responsible for ensuring the well being of child members whilst participating in club activities.

The funding officer shall be responsible for applying for funding from charities and companies that have schemes that support voluntary clubs.

The facilities manager shall be responsible for the maintenence of all club facilities and ensure their safe use.

The competitions officer shall ensure all team and individual competition entries are completed and suitable supervision is provided for young people when away from home.

The committee shall be responsible for ensuring the efficient operation of the club and may allocate specific duties to non-committee members as   appropriate. Only these posts will have the right to vote at meetings of the management committee.

The management committee will be convened by the secretary of the club and hold no less than 10 per year.

The quorum required for business to be agreed at management committee meetings will be : 3

The management committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

The management committee will have powers to appoint sub-committees as necessary and appoint advisers to the management committee as necessary to fulfil it's business.

The management committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution.

The management committee will be responsible for taking any action of suspension or discipline following such hearings.

 

Membership

 

Membership shall be open to all interested parties in either administrative, competetive or supporting capacity.

A registration policy will be required for new members.

The club reserve the right to withdraw, suspend or refuse membership providing a two- thirds majority of persons who are eligible to vote decide as such would be the benefit to the club.

All members must be fully paid up members of the club.

Membership fees

Juniors  (u18)      £5.00

Adult                    £8.00

Family                £20.00

Family membership is 2 adults and 2 children.( Immediate family only)

The club will charge a flat subs fee per training session to all riders. The cost of the fee will be £1.00 on a no fee no ride policy.

All members will need to take out a British Cycling membership if they hold any position within the club or as a competetive rider.

 

Finance

 

All club monies will be banked in an account held in the name of the club. The club treasurer will be responsible for the finances of the club. The financial year of the club will end on 31st December.

The treasurer at the annual general meeting wiill present an audited statement of annual accounts.

 

Fees

All racing members shall be liable for registration, affiliation and entry fees to the sport's ruling bodies.

The appropriate fees will be paid in full in advance of the competition(s). In the event of non-payment, racing members will be unable to participate in the competition(s) in question.

 

Annual General Meetings

 

The club secretary will give notice of annual general meeting. Not less than 21 clear days notice to be given to all members.

The AGM  will  receive a report from officers of the management committee and a statement of the audited accounts.

Nominations for officers of the management committee will be selected during the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM. The quorum for AGMs will be 25% of the eligible membership.

The management committee has the right to call extreordinary general meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

 

Disciplines and appeals

 

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club's child protection policy and procedures. The club welfare officer is the lead contact for all members in the event of any child protection concerns. All complaints regarding the behaviour of members should be presented in writing to the secretary.

The management committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 3 days of the hearing.

There will be the right of appeal to the management committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the secretary receiving the appeal.

Cessation of constitution.

In the event of the club ceasing to operate within the terms of this constitution, it's assetts shall be placed in trust for a minimum period of 3 years after the settlement of any outstanding debts.